BOT Meeting recap 6-25-12

brief re-cap of the June 25, 2012 BOT Meeting

The following is a brief unofficial recap of many items that occurred or were discussed at the June 25, 2012 BOT Meeting.  Official minutes will be posted online at www.southorange.org when they are available or the video can be viewed on-demand at southorange.org/videoViewer.asp

Note:  I was out of town on business and participated by phone.  Since I was unable to hear much of the conversation, this recap was done by watching the video.


  • Villagers of the Month awards were presented to  Sarah Hilton and Alexis Ballard
  • South Orange Greenway Plan - Presentation by Hatch MacDonald about plans for subsequent phases of the River Greenway plan


Public Comments

  • Amy Dahn - expressed support for the creation of an Historic Preservation Commission
  • Karen Marlowe - expressed support for the creation of an Historic Preservation Commission
  • Catherine Sullivan - expressed support for the creation of an Historic Preservation Commission


Ordinances on First Reading

Ordinance 2012-09 Creating a Historic Preservation Commission, passed 6-0

Due to material changes made from the Planning Board, the revised Ordinance previously passed on First Reading on May 30 was re-introduced and passed on First Reading


Consent Agenda

items on Consent Agenda, passed 6-0

Resolution 2012-158 passed 5-0 (I abstained since I was unable to hear the discussion)


Public Comments

  • Robert Sandow - expressed opposition to bills in the NJ legislature that would allow private universities to be exempt from local zoning jurisdiction and urged the BOT to pass a resolution sharing such opposition



Single Stream Recycling will start on Wednesday July 11.  Mailer with further details should be received by all residents this week.  Existing toters can continue to be used.

Bids for Crest Drive improvements were received but exceeded the engineer's estimate.  Village Administrator/Engineer met with the bidder, clarified the specs and are awaiting a response from the bidder.

Received a letter from DCA approving the reinstatement of the Sterling PILOT.

Received information from vendor on a demo site for a 311 system

Finance & IT

  • Making progress in implementation of Village Wide Area Network (WAN). 
  • Reviewed the Service Level Agreement for the CCR but were unable to come to an agreement on what it should contain.  Administrator to present a recommendation for the next Finance Committee meeting scheduled for July 3



  • Proposing that Reorganization Committee meet on Friday at noon
  • Next Meeting on July 9 at 6:15pm


Planning and Zoning

  • Reviewed and rejected proposed zoning changes to Redevelopment Plan which would allow medical offices on the ground floor of the Redevelopment Zone. Will discuss again when Planner shares revisions.
  • Reviewed the revised Historic Preservation Commission Ordinance


Public Safety

  • National Night Out 2012 - Citizens Public Safety Committee would like to proceed with this event, but needed to confirm that funding is available.  Village Administrator has confirmed that funding will be available and planning for the August 7 event can proceed.


Public Works

  • Meeting on June 28 at 6:30pm
  • Administrator meeting with Public Works to coordinate what responsibilities will transfer from Public Works to the SID



  • Meeting on June 28 at 6:30pm



Village Hall renovation - Agreement was reached to proceed with the use of trailers on 2nd Street for the relocation of Village Hall staff during the renovation.

RFPs for Professional Services - BOT to put out RFPs for new professionals later this year to take effect in January.  In the meantime, Village Administrator will ensure we have contracts in place for all current professional services.

S-1534, Exempting Private Colleges and Universities from Local Zoning Jurisdiction - BOT agreed to have a resolution opposing this legislation at the next meeting

Complete Streets Policy - to be discussed at next meeting

Resolution/Ordinance Designating Historic Properties, Sites and Districts in South Orange - Trustee Bauer made a suggestion to adopt a local landmark ordinance so local landmarks are subject to the Historic Preservation Commission Ordinance.  This will be discussed at the next Planning and Zoning Committee.

Moving Municipal Elections to November Ballot Question - Trustee Bauer suggested having a binding referendum in November asking the voters if the Municipal Election should be moved to November, starting next year.  Village Counsel will provide a memo with an opinion on whether this can be done and it will be discussed at the next BOT Meeting


New Business

Status of security gate at T-Mobile - Meeting occurred with NJ Transit and Property Manager and Village was advised to setup meeting with Landlord.

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Tom Morris June 28, 2012 at 12:43 PM
Thanks, Michael. Can you elaborate on this letter from NJ Department of Community Affairs approving the reinstatement of the Sterling PILOT? When & where did Village VP/BoT/staff attend the meeting that occurred with NJ Transit (name?)and the Property Manager (name?)? Who advised the Village to setup meeting with Landlord (Cary Heller/Lokomotive?). Why would NJ Department of Community Affairs approve the reinstatement of the Sterling PILOT?
Michael Goldberg June 28, 2012 at 01:15 PM
Tom- I think these questions would be best addressed to Village Administrator Lewis. His email is blewis@southorange.org
Tom Morris June 28, 2012 at 02:15 PM
Thanks Michael. I will do that but, respectfully, why are these questions best addressed to Village Administrator Lewis and not to any/all members of the SO Board of Trustees? I appreciate that you are more accessible than any other member of SO Village government. VA Lewis has not responded previously to other of my requests to him or the VP so I am not confident my questions will be answered anytime this year.
Michael Goldberg June 28, 2012 at 02:21 PM
Tom - With respect to the meeting regarding NJ Transit property, I was not at the meeting and do not know anything about it other than what was verbally shared at Monday's BOT Meeting. With respect to the Sterling PILOT, I cannot speak for DCA to explain WHY they reinstated the PILOT. All I know is that the Village/Sterling submitted the PILOT to DCA and initially there was a question if it would be approved and the update on Monday night was that it WAS approved. I hope this helps.
Tom Morris June 28, 2012 at 07:12 PM
Thank you Michael. It does help.


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